Agency trustee services – client focused

Creating a trust requires people to surrender control of that wealth to someone else. For those who worked hard for the money or simply withstood the temptation to spend every dollar, handing the assets over to the trustee represents a tremendous leap of faith.  Agency trustee services solves that problem.

Many soothe the emotional stress by reaching for an individual – a relative or friend – who fills them with complete personal confidence. Some individual trustees accept the headaches, risks and the paperwork and attempt to do their own version of trust accounting and administration. In the trust case, the trustee needs a lot of on-the-job training and support. They are looking for a plug and play solution such as agency trustee services. Either way, the administrative tasks that any formal trustee actually needs to perform can be overwhelming. Either way, not being in control is not an option.

At the very least, they need a lot of on-the-job training and support while they’re learning the system. Otherwise, while many trust creators have gotten a lot more comfortable with the notion of handing the assets to a corporate trustee, most of the organizations that provide those services have shown scant willingness to cooperate with the people the trust creators wanted to appoint, much less the financial advisors who would ordinarily continue managing the investments.  A traditional corporate trustee does not want to present a middle solution – agency trustee services solution – because they loss control.

Even when trustees are willing to work with advisors, they’re more interested in grabbing the assets and holding on for the long term. They brag about how “sticky” these accounts are for them and their corporate affiliates. And this raises the stakes on any decision to direct your accounts their way. Instead of a business relationship, many advisors and they’re getting into a corporate marriage that’s very difficult to unwind and holding their best clients hostage to the process. Using an advisor-friendly trust company for agency trustee services solves this risk.

That long view is great for the institution, but it ultimately works against investors who crave flexibility in an increasingly high-paced technological environment and the volatile market universe. Companies are in a constant state of flex. Until you’re absolutely sure you can rely on a corporate trustee to be a reliable partner for the long term, there’s not a lot of sense in committing to that kind of relationship.  Have an agency trustee services solution allows individual trustees to ‘test’ the corporate trustee.

 

THE TRUST BOOM COMING

One way or another, being able to refer your clients to someone who can manage their trusts is becoming an essential piece of the advisory business. After years of talk, the Baby Boomer wealth transfer is finally happening.  There is an easy solution – agency trustee services.  At least $30 trillion is at stake and it’s moving into trusts at a rate of maybe $60 billion a year even as we speak.  How will you capture a piece of those assets?  Agency trustee services is one client-centric way.

Advisors who catch that wave can accelerate their growth while boosting retention across the generations. Obviously, only a minority of your closest competitors works with trusts now, so it’s a huge differentiator. And once the assets are in trust, you’re much less likely to lose control over how they’re invested when your current clients pass away.

Clients come and go but a trust is theoretically immortal in some cases. As long as the trust instruments appoint you as the investment manager, the heirs will be less likely to use someone else. However, this means being able to work with a wide range of trusts. And as it turns out, individual trustees are getting 70% of the assets, which means you’ve got to respect that urge to put a trusted relative or friend in the driver’s seat when your clients balk about handing their assets to a corporation to administer.  Your clients want to use agency trustee services since it gives them that personal connection with a steady hand of a corporate trustee.

agency trustee services

Financial advisors want a collaborative choice that provides freedom to their clients

A seasoned advisor can probably counter all of these arguments with hard facts about why running a trust is too much work for the typical untrained person, but feelings are difficult to overcome with even the best logic. The easiest solution, of course, would be for the advisor suggesting the assets go into a trust and to volunteer to serve as trustee. This provides the family with a solid combination of a familiar presence as well as freedom from administrative headaches. The regulators have big rule for most advisors personally managing the money as well as administering the trust.  Agency trustee services provides a solution to the advisor and client.

Given the choice, you’d probably rather hand off the trustee job and keep the wealth management under your umbrella. That means finding an advisor-friendly trust company who can do the job and inspire confidence in your client. Confidence is a slippery thing based on chemistry and other intangible factors. If your client trusts that individual, that’s a good start. Building on that trust by suggesting agency trustee services solution raises your value as a consultant.  But the odds of an individual trustee getting in over his head are too high for any fiduciary to ignore. Running a trust takes a lot of specialized training and hard work. Missing a deadline or other details can cost the family a lot of money or imperil the trust itself.

Finally, the very relationship that the trust creator hopes to exploit can work against the individual trustee. Some beneficiaries will have closer bonds with the family trustee, while others may feel left out or slighted. If these disparities are allowed to fester, the emotional friction may eventually expose the trust and trustee alike to destructive litigation. A completely impartial and expert corporate trustee brought in from the outside is the easy choice. But relatively few advisors have trust referral relationships in place anyway, and those who do, still need to get their clients to sign off on the choice.  Searching for advisor-friendly trust companies offering agency trustee services starts the process to find an answer for your clients.

Until recently, the outcomes boiled down to forcing clients to go with a corporate trustee, or appointing an individual and either hoping for the best or tabling the trust conversation entirely. But with the clock ticking on that $30 trillion, every trust is precious. How do you hit the ground running and build out the relationships as you go? Good news: there’s a new plug and play model in town – agency trustee services.

ON DEMAND TRUST EXPERTISE

Running a trust is a lot of work. Advisors are only allowed to do it under very limited circumstances. Other individuals associated with the family can step in, but they’re usually unaware of the pitfalls and complications. That individual needs backup, someone who knows the details of trust accounting and administration and all the pitfalls and risks. If he wants to learn how to do it himself, he can ease off the support structure as he gets to know the ropes. Otherwise, he can remain an amateur as long as he wants, working with the beneficiaries while the advisor-friendly trust company, full of trust experts, provides the agency trustee services and attends to the details dealing with all the trust headaches.

That kind of expertise is expensive to build. To amortize training costs, most trust organizations want the account forever and their business model is structured on that basis. We already support concierge-level trust service. We built the expertise. But unlike a lot of people, we’re happy to split the traditional trust relationship by focusing on administration and leaving the formal duties of dealing with the beneficiaries and reviewing the investments to any individual the trust creator wants to appoint.  That is the beauty of an agency trustee services. The individual Trustee has the best of both worlds – retain total control and use a world-class trust company to do it all trust administration:

  • The trust creator gets to pick whoever he or she likes as trustee, with all the emotional and other benefits that entail.
  • The beneficiaries get a familiar face as well as a truly neutral administrator behind the scenes ensuring all decisions are made fairly and in accord with the stated objectives of the trust.
  • The trustee gets back up on all fiduciary duties and relief from paperwork.
  • The advisor gets a happy client, potential referrals and the ability to keep the assets under management for generations.
  • We get to put some of the capacity we already built out on our platform to work.

Every intervening minute, the trusts on our platform are properly handled in the background. And in the foreground, the grantors and advisors retain complete freedom of movement. You can recommend whatever investments you like. You retain fiduciary oversight. You have 100% control over custody.  The agency trustee services provide the flexibility to any individual trustee.  Maybe a temporary relationship turns into something deeper. That’s obviously our hope, but in the meantime, your client assets have a place to stay, as long as they need it. Your clients have a trained corporate trust staff working in the background to anticipate their needs.

Agency Trustee Services

individual trustees benefits of using corporate trustee

We’ve worked with a lot of trusts and helped resolve complex issues. We haven’t seen it all, but we’ve definitely managed tricky situations involving fractious beneficiaries, vague trust documents and exotic assets that would stymie most untrained individual trustees. And if we notice a trustee potentially making unwise decisions – subtly – we will provide our expert trust opinions. Our legal and tax advisors know the statutes and IRS regulations. We’ll keep them on track.  That is a large part of our agency trustee service.

WHEN TRUSTS GO WRONG

Consider the case involving the multi-billion dollar estate left to the Rollins family, the clan behind the Orkin pest control empire. In 1968, O. Wayne Rollins, who with his brother built Rollins Inc., set up the Rollins Children’s Trust, naming his sons Gary and Randall as trustees of his estate and heads of family-held corporations. He also named a close family friend, Henry B. Tippie, as a third trustee.

The trust was originally funded with company stock to be paid out to Wayne’s nine grandchildren on their 25th and 30th birthdays, with the remainder going to the next generation. Almost 20 years later, Wayne set up an additional nine subchapter S trusts – one for each grandchild – in an effort to reduce his tax bill. Following Wayne’s death in 1991, things rolled along smoothly for a while, until the trustees began requiring the grandchildren to have “meaningful pursuits” and instituting a “monitoring program” to ensure compliance. In 2001, Gary’s four children rebelled against the oversight, and sued all three trustees in an initial suit that claimed that they were being denied their rightful distributions by overzealous trustees who had breached their fiduciary duties.

A corporate trustee could rightly claim impartiality. But family friends, fathers and uncles don’t have that institutional shield to hide behind. Years later, the case was still being fought out in courtrooms throughout Georgia amid claims of financial mismanagement and self-dealing. In the meantime, family ties completely broke down. Instead of having the best of both worlds, the Rollins dynasty wound up fragmented and paying the litigators a lot of money.

FINDING A LONG TERM HOME

An individual trustee may or may not become an expert in his own right. Either way, they are not going to be around forever. By the time they are gone, the initial bonds that drove the family to appoint him in the first place have weakened. It’s probably time to appoint a corporate trustee for the long term.  If the advisor recommends an agency trustee service from the beginning the concept of using an advisor-friendly trust company are natural.

When the time comes, many advisors focus on a few key factors:

  • EXPERIENCE: The trust agency services that an advisor chooses must know how to navigate the everyday processes of running a trust as well as the exceptions that inevitably emerge. Remember, the individual trustee has ultimate responsibility for documenting the distributions and administering the trust. Ask for examples of how the advisor-friendly trust company has dealt with unusual circumstances or stepped in to repair problems that a less adroit administrator or third-party partner created. You want to see proof of experience in recordkeeping and seamless collaboration between investment advisors, CPAs, and attorneys.
  • INDEPENDENCE: Look for a partner that has no interest in using its access to trust creators and beneficiaries as a prospecting channel. A good t may or may not support an in-house wealth management operation, but it will definitely refuse to interfere with existing outside advisory relationships. The investment and custody platform should be completely open architecture: proprietary products are generally a sign of tension ahead.
  • CONFIDENTIALITY: Deciding how, when and to whom the grantor wants assets distributed is very personal. When working with a corporate trustee agency services, advisors can be confident that their clients’ privacy will be protected. While certain states require full disclosure to beneficiaries, a reputable corporate trustee will do all that it can to retain the trust’s privacy. But that process takes time. The important thing now is getting that trust into a safe, comfortable place with all the amenities.

Financial advisors and their clients, acting as individual trustees, now have a solution.  Use Wealth Advisors Trust agency trustee services.  When the client decides they want a full-time corporate trustee, the financial advisor continues to manage the trust assets, and the advisor-friendly trust company does the trust administration.  A win-win.

 

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